FINE FREE POLICY
In January, 2019, the American Library Association passed a resolution that asserted overdue fines are a barrier to equitable access and encouraged libraries to eliminate them.
Eliminating fines for overdue material means more people in our community have greater access to the library’s vital materials, resources and services. Late fines are a real and significant burden for low-income individuals, children and families. These financial barriers can discourage many people from coming in who rely on the library for access to all the offerings needed for schoolwork, job seeking or for those coming for a welcoming place to visit.
The Library Board of Trustees and staff desire to remove this barrier to its resources and to provide more equitable library access to everyone in the community. Eliminating overdue fines may encourage prior users to come back to the library, to return overdue material, and this may additionally attract new users to experience the library.
This policy applies to Union Public Library owned material only.
- Library material are available to borrow free of charge. Late fees will no longer be charged for most items*
*Fines remain in effect for the following items due to the limited supply.
| Material | Overdue Daily Fines | Maximum Fines |
| Museum Passes | $5.00 | $25.00 |
| Video Games | $1.00 | $10.00 |
| Library of Things | $5.00 | $25.00 |
| Chromebooks/Hotspots | $5.00 | $25.00 |
2. Items will still have a due date.
3. Most items** will be automatically renewed (up to 2 times), which allows patrons more time to use and return their items.
** Exceptions to automatic renewal include:
- Items on hold for other patrons
- Chromebook Laptops/hotspots
- Museum Passes
- Video games
- Summer Reading
- Test Prep/College
- Library of Things
4. Borrowing privileges will be suspended for patrons with:
- Two (2) or more overdue items on their account.
- $10 or more of fees on their account.
Once accounts are cleared, borrowing privileges will be restored.
Overdue Materials:
- On the day following the item due date, all material not returned or renewed will be considered overdue.
- Overdue notices are sent via email. A total of three overdue notices are emailed to patrons every 14 days before the item is considered “Lost”.
Fees for Lost and Damaged Materials
- An item will be automatically moved into “Lost” status once it is 42 days overdue. Fees for damaged or lost items will be charged to cardholder accounts.
- The cost will vary according to the price of the item plus a $5 processing fee.
- Items must be returned or paid for to resume library borrowing privileges.
Borrowing privileges will be suspended for patrons owing more than $10.00.
The patron must pay the replacement cost plus the processing fee for the lost, unreturned, or damaged item. A processing fee of $5 applies. The fee helps to cover the internal costs of processing library materials.
If the patron returns the lost materials, the cost of the item is removed from the account.
The Union Public Library does not charge the patron for damage due to normal use. The Library does charge the patron for damage beyond normal use. The Department Head of Circulation will determine the level of damage and whether the patron must pay the replacement cost for the item.
A processing fee of $5 applies. The fee helps to cover the internal costs of processing materials.
Refunds:
The Union Public Library does not refund the patron the price of a lost or damaged item which the patron has paid for in the event that the patron finds the item. If the patron locates the item after paying for it, the lost and found copy now belongs to them.
Claims Returned Materials:
Claims Returned occurs when the patron states they have returned an item to the Library and the Library staff cannot locate the item. If the item is not found after searching the library and requesting the patron to search again for the item, the Library will mark the item as Claimed Returned, one time as a gesture of good faith. the account will then be cleared of the item in question, and a note placed on their account.
Reserves:
Union Public Library resident cardholders, in good standing, may place reserves on most Library material, online through their account, in person or by telephone. A patron may request a maximum of 10 reserve items at one time. Due to limited supply, some items may not be reserved.
Patrons will be notified by email, telephone, or text message when a requested item is ready to be picked up. Reserves will be held for 3 days. After that time, if the item is not claimed it is returned to the shelf or given to the next patron on the reserve list.
LOAN PERIODS AND RENEWAL OF MATERIALS
Most items will be automatically renewed up to 2 times (see below) Items will not be renewed if other patrons have them on hold.
| Books | Circulation Period | Renewals | Reserves |
| Fiction/Non-Fiction | 28 days | *2 | yes |
| New Fiction and New Non-Fiction | 14 days | *2 | yes |
| Career Materials | 14 days | *2 | yes |
| Young Adult Summer Reading List | 14 days | *1 | yes |
| Test Preparation/College Material | 14 days | *1 | yes |
| Magazines | 14 days | *2 | yes |
| Audiobooks on CD | 14 | *2 | yes |
| DVD & Blu-ray | |||
| New Release DVD & Blu-ray | 3 days | *1 | yes |
| All other DVD and Blu-Ray | 14 days | *1 | yes |
| Music on CD | 14 days | *2 | yes |
| Museum Passes | 3 days | 0 | none |
| Health Literacy Tote bag | 14 days | *2 | yes |
| Launch Pads | 14 days | *2 | yes |
| Video Games | 14 days | 0 | yes |
| Chromebook Laptops/Hotspots | 28 days | 0 | yes |
| Library of Things | 7 or 14 days | 0 | none |
Digital Resources:
Union Public Library cardholders have access to extensive collections of e-books, e-audiobooks, digital magazines and music through multiple app enabled platforms. Lending periods and quantity of checkouts vary according to the specific resource.
TYPES OF CARDS
Union Resident Library Card: In order to be eligible for a Union Public Library Resident card with borrowing privileges, a potential patron must produce an acceptable form of identification and proof of address. Children under the age of 18 applying for a Union Public Library card must be accompanied by an adult with proof of identification.
1. Provide in-person, photo ID and current proof of residency as outlined above.
2. Parents or guardians must provide identification in order to obtain a card for their child. Parents or guardians are responsible for all materials their child borrows and must sign the application for minors. Guardians must provide proof of guardianship.
3. Complete a Union Public Library Application This Library Card is valid for 3 years and can be renewed by providing current updated ID information. A valid email address is required when applying for a library card.
In certain instances there are limits to the type and number of materials that may be borrowed. Please refer to the section “Loan Periods and Renewal of Materials” for this information.
Reciprocal Borrowers (MURAL): Reciprocal borrowers are patrons who live and have valid Library cards from MURAL participating libraries in Middlesex or Union Counties. Reciprocal borrowers are entitled to borrowing privileges at the Union Public Library, but do not receive a Union Public Library Card. Cards in this category are valid for 1 year. These patrons must be clear of all fines at their home library in order to obtain borrowing privileges. This cardholder type is not entitled to borrow from other Stella member libraries, request interlibrary loans through Union Library, to borrow certain types of material, or to access the library’s digital resources. Reciprocal borrowing privileges may be obtained by providing a valid library card from a MURAL library.
Works in Town: A person who works in the Township of Union is entitled to a Union Public Library Card. A Works in Town card is not eligible to place holds or borrow items from other Stella member libraries.
This card is valid for 1 year.
A “Works in Town” Union Public Library Card may be obtained by providing the following:
- In-person, photo ID and current proof of residency as outlined above.
- Proof of employment in Union (this is typically a dated letter on company letterhead from the employer stating that the applicant is employed in Union or a recent pay stub receipt which indicates the Union address) and
- A completed Union Public Library Application. A valid email address is required when applying for a library card.
Non-Resident Students: All students attending public or private schools or colleges located in Union may obtain a Union Public Library card. A Non-Resident Student card is not eligible to place holds or borrow items from other Stella member libraries.
Parents or guardians are responsible for children under the age of 18. Cards in this category are issued in September and are valid through June of the following year. Students taking summer classes must provide proof of registration. This card category is valid for 1 year.
A Non-Resident Student Union Public Library Card can be obtained by providing the following:
- In-person, photo ID and current proof of residency as outlined above and
- Proof of School Registration
- Current Report card or
- A current letter from the school and
- A completed Union Public Library Application, including a valid email address.
Purchased Cards:
This card category is valid for 1 year. A Non-Resident Purchased card is not eligible to place holds or borrow items from other Stella member libraries.
A Purchased Card can be obtained by providing the following:
- In-person, photo ID and current proof of residency as outlined above.
- An Annual fee of $60 and a completed Union Public Library card Application, including a valid email address.
Use of Cards by Others: Patrons are not allowed to use library cards other than their own.
Lost or Stolen Cards: If a patron’s library card has been lost or stolen, they should report this incident to the Circulation Desk. A new card will be issued and the lost or stolen card will be invalid.
House Call Service:
The Union Public Library offers delivery service to resident cardholders who are unable to leave their homes due to health related issues. This service is staffed by volunteers who can both pick up items from the library and bring them directly to a patron’s home, and return them when they are finished. Application for House Call Service is made through the Adult Services Department.
The mission of the Union Public Library is to ensure that the residents of Union Township have the right and means to free and open access to ideas and information that are fundamental to a democracy. The Library affirms the safeguarding of First Amendment Rights, intellectual freedom, equity of access, confidentiality of information about patrons, and their use of library resources.
Throughout its history, the Union Public Library has made information available in a variety of formats. The Internet, as an information resource, enables the Library to provide information beyond the confines of its own collections. It allows access to ideas, information, and commentary from around the globe.
Currently, the Internet is a vast and unregulated information network. While it offers access to a wealth of material that is personally, professionally and culturally enriching to individuals of all ages, it also allows access to ideas, information, images and commentary that might be considered offensive. Because of this and the fact that access points on the Internet can and do change often, rapidly and unpredictably, the Library cannot protect individuals from information and images which they might find offensive or disturbing.
The Union Public Library does not monitor Internet use, has no control over the information accessed through the Internet, and cannot be held responsible for its content. The computer workstations are located in public areas which must be shared by users of all ages, backgrounds, and sensibilities. Individuals are expected to consider this when accessing potentially controversial information and images.
ACCESS BY MINORS
The Union Public Library supports the right of all library patrons to access information and will not deny access to electronic information networks based on age.
Parents and legal guardians of children under 18 are responsible for the Internet information selected and/or accessed by their children. Children who use the Internet unsupervised may be exposed to inappropriate or disturbing information and images. We encourage parents to take an active role in their children’s use of the Internet, and to talk about their personal values, expectations, and boundaries for their children’s use of this resource. Parents and guardians are expected to monitor and supervise their children’s use of the Internet. Library staff is unable to monitor children’s use.
ACCEPTABLE USE POLICY The Union Public Library affirms the following principles and patron’s rights as set forth in the American Library Association’s Access to Electronic Information Services, and Networks: An Interpretation of the Library Bill of Rights: Electronic information, services, and networks provided by libraries should be readily, equally, and equitably accessible to all library users. Libraries and librarians should not deny or limit access to information available via electronic resources because of its controversial content or because of personal beliefs or fear of confrontation. Information retrieved or utilized electronically should be considered constitutionally protected unless determined otherwise by a court with appropriate jurisdiction. Responsibility for, any restriction of, a child’s use of the Internet rests solely with his or her parents or legal guardians.
The Union Public Library assumes no responsibility for any damages, direct or indirect, arising from its connections to the Internet. The Library is not responsible for damage to a patron’s disks or computers, or for any loss of data, damage, or liability that may occur from use of the library’s computers. The Library makes no guarantee, either expressed or implied, with respect to the quality or content of the information available on the Internet. Patrons are encouraged to be good information consumers and to evaluate the validity of information accessed via the Internet.
Patrons are cautioned that, because security in an electronic environment such as the Internet cannot be guaranteed, all transactions, files and communications are vulnerable to unauthorized access and use and, therefore, should be considered public.
The Union Public Library is not responsible for damage to a patron’s disks or computers, or for any loss of data, damage, or liability that may occur from the use of library computers.
INTRODUCTION: Materials are selected to meet the objective of public library service. The purpose of the Union Public Library’s collection of materials is to provide resources to assist individuals, both children and adults, in their pursuit of educational objectives, intellectual and emotional growth, the enjoyment of leisure time and practical solutions to daily problems.
LIBRARY MATERIALS DEFINITION: “Library materials” include, but are not limited to, print (e.g. books, magazines, newspapers), non-print (e.g. audio books, compact discs, DVD, CD-ROM), and electronic formats (e.g. electronic books, databases).
SELECTION RESPONSIBILITY:
As established by N.J.S.A. 40:54-12, The Library Board of Trustees is responsible for the selection of library materials. The Board of Trustees holds the final authority for developing policies concerning collection development. The Board of Trustees delegates to the Library Director the responsibility for materials selection. The Library Director may delegate the selection of materials to those staff members who are qualified by reason of education, training or experience.
ACCESS TO THE COLLECTION: It is the right and responsibility of the individual to select materials that he or she shall use. No individual or group has the right to restrict the freedom of others to read or view whatever the wish.
At the Union Public Library children and young adults have access to all parts of the Library. It is the duty and privilege of parents/guardians to supervise the reading, viewing and listening habits of their children. The Library has no legal competence to assume such a role in loco parentis. The Library does not assume the role of the parent, but rather encourages parents to be involved with their child’s use of the library and to guide their child’s selection of library materials in supporting their individual family values. The Library does not monitor the materials children choose to check out.
The Library cannot compel anyone to use any of its materials, nor will it prevent their use by placing them in an age restricted or sequestered collection. Materials may be placed in special locations when physical maintenance requires special handling. Such special locations do not and will not be used to disguise censorship.
SELECTION CRITERIA: The Library provides access to information in a wide variety of print and non-print formats. Library materials are selected on the basis of informational, educational, cultural and recreational needs of the community. Consideration is given to the work as a whole. Materials need not meet all the criteria and materials are not to be excluded solely on: the race, religion, nationality, sex, sexual preference or political views of the author; the frankness or coarseness of language used; the controversial nature of an item including the cover art; the endorsement or disapproval of an item by an individual or organization; and/or the possibility that the materials might inadvertently come into the possession of children. Library materials are chosen for the general user rather than the specialist.
Although the Library attempts to provide material on every subject and grade level, no attempt is made to match the collection to a particular curriculum. The Library may serve as a limited, supplementary source to meet the educational needs of students but space limitations and budgetary concerns do not allow us to serve as an adjunct library for the various schools, public and private, in the township. Textbooks may be selected if they are the best or only source of information on a subject and not because it is being used in a school’s curriculum.
The following criteria are used in selecting materials, print and not-print, including donations, to be added to the collection:
- The needs of the community
- Literary merit
- Diversity of viewpoint
- Usefulness to the public
- Informational or educational value
- Accuracy of the item
- Relation to existing collection and other material on the subject
- Necessary to fill undeveloped areas of the collection
- Reviews in professional literature
- Patron request
- Fulfills current and anticipated demand
- Timeliness
- Social significance
- Local author or subject matter
- Budgetary limitations
- Availability of material from other sources
- Reference or research value
- Item has received awards or honors
- Special needs of patrons for materials in accessible formats
- Suitability of the format for public library use
Because it is impossible for librarians to examine all items being considered for purchase, they depend on reliable selection aids. Reviews from professional and popular media are a major source of information about new materials. Standard bibliographies, indexes, book and media lists by recognized authorities, including best seller lists, and the advice of competent people in specific subject areas may also be used. Purchase suggestions from patrons are also an important source.
Local Author Policy
The Library is proud to celebrate and support the creative talents of our community. The Local Author Collection highlights books written by authors who live in Union Township and gives residents the opportunity to discover and enjoy the work of local writers.
Who Can Participate
- Authors must be current or former residents of Union Township.
- Works should have been published within the past three (3) years. Older titles may be considered individually.
- The submission must be the author’s own original work and free of copyright restrictions.
- Authors under 18 years old will need a parent or guardian’s consent.
How to Submit Your Work
- Please complete the Local Author Collection Submission Form and include a copy of your book.
- Professional reviews are welcome, but not required. (Please note that customer or social media reviews are not considered professional reviews.)
- All submitted books become the property of the Library and cannot be returned.
How We Review Submissions
Each submission is reviewed using the same general criteria as the rest of our collection, including:
- Overall quality of writing, editing, and presentation.
- Relevance and appeal to the community.
- Availability of space and level of local interest.
Submitting your book does not guarantee inclusion, but every title is carefully considered.
If Your Book Is Selected
- Accepted titles will be cataloged and searchable in the Library catalog and placed in either the Adult or Youth Local Author Collection
- Books will remain in the collection as long as space and condition allow, and depending on circulation.
- Materials that are not added to the collection may be placed in the Friends of the Library ongoing book sale, with proceeds benefiting the Library.
Author Programs
- We are fortunate to have a considerable number of authors in our community. Though we would like to accommodate them all, we have limited time, space, and staff for programming. Programs for a single author are rare occurrences and are considered only when the book has received widespread recognition.
- Program proposals may be submitted here. Each proposal will be reviewed to determine how well it aligns with our current initiatives and program plans. A member of our programming team will contact you if your proposal fits our needs at this time.
Local Author Showcase
- Each year, the Union Public Library hosts a Local Authors’ Fair to showcase the work of local authors and introduce them to readers. Authors interested in participating should email the library at unionpl@uplnj.org to be contacted when registration opens.
5/1/24 At this time the Library cannot offer exhibit or display space.
The Library functions as an intellectual and cultural resource for the community. Exhibits and displays are a means through which the public can share experiences, appreciate special interests, and exchange information.
When not in use to promote library-related activities or services, display and exhibit spaces are available to community groups or individuals engaged in intellectual, cultural, or educational activities. Exhibitors wishing to use display space are required to submit a completed Exhibit Application/Release Form.
Applications for the use of exhibit or display space will be honored on a first come, first served basis and are limited to one month per calendar year for each organization or individual depending on demand and the amount of exhibit space available. All exhibits must be approved by the Library. It is at the sole discretion of the Library to approve or reject the exhibit request. The Library may request to view samples of the exhibit prior to approving or rejecting the request.
The Library does not accept exhibits of a purely commercial nature. No organization or individual shall be permitted to display or exhibit any materials, leaflets, or posters which advocate the election or defeat of a candidate for any public office, or which advocate a vote for or against any ballot issue, whether political or otherwise. Items promoting a particular religion will not be permitted. Brochures, pamphlets and posters of church-sponsored cultural activities, vacation Bible school, revivals, Bible classes or community festivities are permitted.
Display spaces are usually in areas accessible to and used by patrons of all ages, therefore the materials displayed must be appropriate for all ages. The fact that an organization or individual is permitted the use of a library display space does not in any way constitute an endorsement by the Library of their policies or beliefs.
The Library reserves the right to limit the size and number of items to be on display. No exhibits are allowed which create noise or which disturb the normal affairs of the Library. Exhibitors are responsible for mounting and removing their exhibits. The sponsor/exhibitor’s information must be clearly displayed on the exhibit itself. The Library will not provide storage for any objects. Any items left for a week or more will be considered abandoned and will be disposed of at the Library’s convenience.
The Library assumes no legal or financial responsibility for the preservation, protection, possible damage, or theft of any item displayed or exhibited. All items placed in the Library are done so at the owner’s risk.
The exhibitor agrees to indemnify the Library and/or Township of Union and hold the same harmless against any and all claims, demands, damages, costs and expenses, including reasonable attorney’s fees for the defense of such claims, arising out of such exhibitions. The organization/individual placing items on display for an exhibit will be required to complete an Exhibit Application/Release Form.
Permission to mount exhibits or displays is based on the provisions of this policy and not on the viewpoints, beliefs or affiliations of the organizations responsible for those exhibits or displays.
Those who object to the content of an exhibit must complete and sign the Request for Reconsideration Form. The Library Director or designee will consider the complaint according to the policies established by the Union Public Library and send the Library’s answer, in writing, to the complainant.
MATERIALS
The Union Public Library is grateful for gifts, and its collection has been enriched by donations of materials as well as by monetary contributions. Through donors, the Library has been able to acquire materials which could not have been purchased otherwise. The Library may periodically suspend acceptance of donated materials due to space limitations, staffing capacity, collection needs, ongoing projects, condition concerns, or other operational reasons. The Library reserves the right to decline donations at any time.
In accepting a gift of materials, the Library reserves the right to decide whether items donated should be added to the collection. Out of the many books and other materials which patrons so generously give, a considerable proportion can be used. Some materials cannot be used because any library material, though of value in itself, may be: a duplicate of an item of which the library already has a sufficient number; outdated—interesting but not of sufficient present reference or circulating value to the Library; and/or the item is in poor condition—which would not justify the expense of processing it into the collection.
Acceptable donations include paperback and hardcover books in good condition, for children and adults; DVDs; Books on CD; and music CDs. Unacceptable donations include, textbooks; magazines; newspapers (unless they are of local historical value); items that are damp and musty; and encyclopedias. The material will be judged by the same standards of selection as those applied to the purchase of new materials.
The Library may also accept donations of non-traditional materials and equipment for inclusion in the Library of Things collection. Such items may include, but are not limited to technology devices, tools, educational kits, instruments, games, and similar objects in new condition, that support the Library’s mission and community needs. Donations of Library of Things items will be evaluated based on factors including usefulness, safety, condition, durability, storage requirements, anticipated demand, maintenance needs, and staff capacity to manage the item. The Library reserves the right to decline any donation that does not meet these criteria or that is not appropriate for circulation.
The Library reserves the right to interfile gifts with other collections on the same subject, so that all collections are organized and classified according to library standards for the best public service.
The Union Public Library accepts gift items with the understanding that items which are useful to the library collection will be retained and other materials disposed of in whatever manner the Library Director or assigned library staff deems best. Gift materials that do not meet the Library’s standards may be sold, exchanged, given to other organizations or discarded. They will not be returned to the donor.
All gifts are accepted with the understanding that it may someday be necessary that they be sold or disposed of in the best interest of the Library. The Library cannot commit itself to perpetually housing a donation.
Donations to the Library are tax deductible. Library staff cannot appraise the value of donated materials. The Library will issue the donor a letter acknowledging the donation and indicating the number and general description of the materials. Assignment of value for income tax or other purposes is the responsibility of the donor.
GIFT BOOK PROGRAM
The Library welcomes monetary contributions specifically for print or non-print purchases that may be in memory of a loved one or to honor a special occasion, such as the birth of a child. If the donor specifies a particular interest every effort will be made to purchase in that area. If the donor specifies a particular title, the Library Director will review the request according to the Library’s Criteria for Selection of Library Materials.
For memorial gifts, if desired, the Library will place a bookplate with the donor’s information inside the book. All donations will be acknowledged with a thank you letter to the donor from the Library Board of Trustees and the Library Director. If requested, the Library will send a letter acknowledging the donation to whomever the donor designates.
MONETARY GIFTS
The Union Public Library welcomes monetary gifts. Money given as a gift will be used to purchase needed additions to the Library‘s collections. If the donor specifies a particular interest, every effort will be made to purchase in that subject area. If the donor specifies a particular title, the Library Director will review the request according to the Library’s Criteria for Selection of Library Materials. All donations will be acknowledged with a thank you letter to the donor from the Library Board of Trustees and the Library Director.
No donation can be accepted unless it is given to the Library without restrictions unless the Library’s Board of Trustees has specifically adopted an agreement to do so. All gifts may be used, sold, or disposed of in the best interest of the Union Public Library.
All donations are accepted only if, in the opinion of the Library Board of Trustees and the Library Director, they are in the best interest of the Library.
Revision approved by the Union Public Library Board of Trustees on 5/26/26
Union Public Library Drive-Up/Transaction Window Policy * Service Not Available at This Time
To enhance convenience and accessibility for our patrons, the Union Public Library offers a drive-up window service located at 1980 Morris Avenue. This service is subject to the following guidelines to ensure safe and efficient operations:
Eligibility
- Drive-up service is available to all patrons with a valid Union Public Library card.
- Patrons must have no blocks on their account that would prevent checkouts (e.g., lost items or expired cards).
Available Services
- Pick up of items placed on hold in advance.
- Return of library materials.
- Card renewals and address updates (ID may be required).
Note: The following services are not available at the drive-up window:
- Issuing new library cards
- Browsing or reference services
- Computer printouts or fax/copy services
Hours of Operation
Please call in advance so we can have your materials waiting.
The drive-up window is open during the following times:
- Monday–Friday: 12pm – 4pm
- Saturday: 12pm – 3pm
(Hours may vary; check the library website or call for updates.)
Usage Guidelines
- Patrons must be in an automobile; pedestrians and bicyclists are asked to use indoor services.
- Please have your library card or photo ID ready.
- Limit conversations to brief transactions to keep the line moving.
- Keep engines idling to a minimum and observe all posted signs.
Safety Notice
For everyone’s safety, please remain in your vehicle and follow staff instructions. The library is not responsible for damage or theft of items after they are handed out through the drive-up window.
Approved by the Union Public Library Board of Trustees on May 27, 2025
MEETING ROOM POLICY
The primary purpose of the meeting rooms at the Union Public Library (UPL or the Library) is to support Library programs and activities. Library sponsored programs and the programs of Library affiliated organizations will always be given first priority in the reservation of meeting room space.
UPL makes meeting rooms available as part of its service to the community. The Library Board of Trustees recognizes that the Library’s facilities belong to the community and permits established groups and non-profit organizations based in Union Township to use the Library’s meeting room facilities for civic, cultural, educational, intellectual, or charitable purposes. All meetings must be open to the public.
Reservations and Scheduling
- Library and Library related programs have priority in the use of Library facilities.
- This policy applies to the following rooms, which are available for reservation:
- Boardroom (Main Library): 25
- Jeanette Shell All-Purpose Room (Vauxhall Branch): 25
- This policy applies to the following rooms, which are available for reservation:
- A Meeting Room Application must be submitted for each use of the room at least 10 days in advance of the date requested, but no more than 30 days before the date requested.
- Reservations may be made for a maximum of three hours and not more than one reservation per month will be honored.
- With the exception of Library programs and affiliated organizations, meeting rooms are available on a first come, first served basis based on the date the Library receives the application.
- Applications (see attached) are approved or rejected by the Library Director or Assistant Library Director based on the availability of space and whether the usage of the room complies with the regulations set forth in this policy.
- A meeting room date is not firm until the requesting party receives a copy of the application signed by the Library Director.
- Meeting room applications should be submitted via email at unionpl@uplnj.org or be delivered, in person to the Adult Services Desk on the upper level of the Main Library.
- The Library Board of Trustees reserves the right to review all applications, and may, at an organization’s request, review any application not initially approved.
Guidelines and Restrictions
- All meetings of outside organizations in the meeting rooms shall be open to the public. Closed meetings are not permitted in Library meeting rooms.
- The Applicant for the use of the meeting room must be 18 years of age or older and assume full responsibility for the conduct of the group or organization and for any damage to the building or its equipment. The applicant will be present at all times during the use of the meeting room.
- Meeting rooms are not available for parties, religious gatherings, political purposes or money-raising activities.
- No admission fees may be charged for programs held in the meeting rooms.
- Meeting room users must adhere to the current Library Rules of Conduct (see attached)
- Use of the meeting rooms shall not be permitted outside of the library’s regular operating hours and shall not disturb regular Library functions. Meeting rooms must be vacated at least 30 minutes before the close of the Library’s regular hours.
- All requirements for room setup shall be stated in the application at the time the application is submitted. Organizations wishing to use Library supplied audiovisual equipment must make that request at the time of application.
- Directions for use of Library provided technology will be provided in the meeting room. Library staff will provide basic technology assistance, within reason, with Library provided equipment.
- Use of any kind of equipment, including electronic equipment, not supplied by the Library is prohibited, without prior written approval of the Library Director or the Assistant Director.
- The meeting room and surrounding area must be left in the same condition it was prior to the meeting.
- Taping, stapling or tacking of material to the walls or other furnishings is prohibited.
- Permission to meet at the Library does not in any way constitute the Library’s endorsement of any organizations viewpoints, beliefs, policies, or affiliations.
- Neither the name nor the address of the library may be used as the official address or headquarters of the group or organization.
- All publicity, advertisements, and social media generated by these groups and organizations must state only that the Union Public Library is the location of the event or meeting. The following statements must be included on all publicity, advertisements, and social media:
- “The Union Public Library is not a sponsor of the event or meeting”.
- “The Union Public Library is not affiliated in any way with this group or organization.”
- “The Union Public Library does not endorse or approve the contents of this meeting”.
- The disclaimers must be included in all of the publicity, advertisements, and social media generated by the groups and organizations. Publicity includes, but is not limited to; RADIO, TELEVISION, TWITTER, FACEBOOK; PRINT RESOURCES; AND ANY OTHER SOCIAL MEDIA OUTLETS.
- The Library reserves the right to deny meeting rooms to organizations and groups who frequently cancel meetings, who do not notify the Library about canceled meetings, or who consistently overstay their reserved time.
- In the event that the Library must close due to an unforeseen emergency or a weather-related emergency, all efforts will be made to notify organizations scheduled to use meeting rooms.
- During adverse weather conditions, the group or organization should check with the Library website for closing information.
- Groups and organizations utilizing the meeting rooms are considered a public accommodation under the Americans with Disabilities Act (ADA) and are therefore responsible for providing auxiliary aids and services in compliance with the ADA.
- Groups and organizations are subject to copyright law in their use of film, video, music and other media and are also responsible for observing the admission policies associated with the Motion Picture Association of America guidelines when showing rated films in the meeting rooms.
The Union Public Library reserves the right to revoke or modify permission to use its meeting rooms, or to modify conditions imposed on the use of these rooms, in order to adapt to the operational needs of the Library or the priority needs of Library users.
Approved by: Union Public Library Board of Trustees, May 27, 2025; rev. 12/16/25
NOTARY PUBLIC SERVICE POLICY
The Union Public Library offers free notary services for the benefit of Union residents and those who work in Union only. Proof of current residency or employment in Union is required. The following guidelines are followed in the provision of notary service:
- Patrons seeking notary service should email notary@uplnj.org to schedule an appointment.
- Notary service is provided on a first-come, first served basis.
- Valid photo identification is required of any patron seeking notary service.
- Notary service is limited to three documents per person per day.
- The library will not provide witnesses and witnesses may not be solicited from patrons using the library. In order to serve as a witness, the witness must personally know the person whose document is being notarized and must be in possession of valid photo identification.
- Foreign language documents cannot be notarized unless the notarial certificate itself is in English or the language the Notary reads and writes.
- New Jersey law requires that a notary and the patron seeking notarization be able to communicate directly with each other. Library notaries are not permitted to make use of a translator to communicate with a notary service patron.
- In accordance with NJ notarial law, notaries will not provide service if the patron, document or circumstances raise any issue of authenticity, ambiguity, or doubt. The library notary may, at their sole discretion, decline to provide notary service.
- Documents must be complete and must be signed in the presence of the notary.
- Original documents such as passports, birth certificates, marriage licenses, etc. cannot be notarized, nor copied and notarized.
- Notary service is not available for deeds, real-estate closings, wills, living wills, living trusts, codicils, or depositions.
Approved by the Union Public Library Board of Trustees on March 25, 2025
Quiet Study Room Policy
Study Rooms Available
- 1 Group Study Room (includes smart screen projection)
- 3-4 people
- 9th grade and older
- 5 Small Study Rooms
- 1-2 people
- 9th grade and older
- 4 Study Pods
- 1-2 people
- 9th grade and older
Advanced Reservation by UPL Cardholders
- Reservations can be made up to 2 weeks in advance online/telephone/in-person
- Photo ID required for 18+
- High School ID required for students
- Reservations will be held for 15 minutes
- The library card holder must be present in the room
Walk-up Requests (if space is available)
- Available at the Adult Services desk on the upper level of the library
- Photo ID required for 18+
- High School ID required for students
Daily Limits
- Maximum of 2 hours per day
Room Availability
- Study rooms open 30 minutes after the library opens.
- Study rooms must be vacated 30 minutes prior to closing.
Rules of Conduct
- While inside a study room, patrons are expected to follow all UPL policies and Library Rules of Conduct.
- Covered drinks are allowed in study rooms. Food is not permitted in the library.
- Study rooms must be left in the same state of cleanliness as they were at the start of the reservation.
- Patrons are responsible for any and all personal property brought into the study rooms.
- Study rooms may not be used to conduct for profit business activities of any sort.
Approved by the Union Public Library Board of Trustees on May 27, 2025; revised 9/23/25
The Union Public Library supports intellectual freedom and subscribes to the principles of the American Library Association’s Library Bill of Rights and its statements on Freedom to Read and Freedom to View. The Library staff applies the selection criteria described in the Library’s Collection Development Policy and thus endeavors to provide books and other materials that reflect the diversity of viewpoints within the community.
The Union Public Library does not promote particular beliefs or views. The obligation of the Library is to reflect differing points of view within its collection. The Library does not endorse particular beliefs or views, nor does the selection of an item express or imply endorsements of the viewpoint of the author. Library materials will not be marked or identified to show approval or disapproval of the contents, nor will items be put in special areas except for the purpose of protecting them from theft or damage.
The choice of library materials by library patrons is an individual decision. While an individual may reject materials for himself/herself, he/she cannot exercise censorship to restrict access to library materials by others. With respect to the use of library materials by children, the decision as to what a minor may read is solely the responsibility of the parent or guardian.
Recognizing that a diversity of materials may result in some requests for reconsideration, the following procedures have been developed to assure that objections or complaints are handled in a timely and consistent manner:
The staff member to whom the question is first addressed should bring the patron to the department supervisor who is responsible for the collection in question. The department supervisor will meet with the library patron and ask him/her to explain their request for reconsideration and to learn about the Library’s collection development policies and procedures.
If the patron is not satisfied with the explanation received and would still like the material reconsidered, the department supervisor will provide the patron with a Request for Reconsideration of Materials Form.
This form is to be filled out by the patron and then given to the Library Director.
The Library Director will review the Request for Reconsideration of Materials Form and reply in writing to the patron.
In the event that the patron who initiated the request is not satisfied with the decision of the Library Director, he/she may request a meeting before the Library Board of Trustees by making a written request to the Library Board President. Upon receipt of the request, the Library Board may make the request an agenda item and the patron will be notified of the time and place of the Library Board of Trustees meeting. The Library Board of Trustees reserves the right to limit the length of the presentation and the number of speakers at the meeting.
After hearing from the patron making the reconsideration request, the Library Board will make a decision regarding the material under reconsideration based on the overall needs and interests of the entire community and not just the concerns of the patron requesting reconsideration.
The final decision will be made available, in writing, to the patron making the request within a reasonable amount of time.
The challenged material will remain in the library collection until a decision has been made.
All patrons of the Union Public Library are welcome to use the Library and its resources in a responsible, lawful and courteous manner. These “Rules of Conduct” have been developed to protect the safety of all library patrons, staff and to protect Library property.
Failure to observe these rules of conduct may result in a person being asked to leave the building, loss or suspension of library privileges or they may be subject to arrest.
Those who have privileges denied may have the decision reviewed by writing to the Library Board of Trustees.
- Food is not permitted inside the library or on the outdoor patios. Drinks are allowed in covered, spill-proof containers except near computers.
- Smoking or using tobacco or tobacco products in the library is prohibited.
- The use of alcohol or drugs on library premises is prohibited.
- No Littering.
- No Sleeping.
- Bringing bicycles, skateboards or similar equipment into the library is prohibited.
- Do not obstruct the entrance of the library.
- Do not rearrange or relocate any library furniture or equipment.
- Do not block aisles or doorways with personal items or leave such items unattended in the library at any time. Items may be removed if they reasonably appear to be abandoned or have been left unattended for 20 minutes or more. Staff are not responsible for monitoring personal items of patrons.
- Enjoy the use of library materials but do not mutilate, damage, deface or steal library property or the property of others.
- Harassing another patron or library staff member for any reason is not acceptable; nor is interfering with the use of the library by other patrons or interfering with library staff in performance of their duties. This includes but is not limited to loud talking or laughing, using obscene or abusive language, fighting, throwing objects or other boisterous behavior–library staff will make final determination of what is acceptable behavior.
- Any unlawful behavior or violation of any local, state or federal criminal statute is also not acceptable inside or around library property.
- No solicitation of any kind unless approved by the Director and Board of Trustees.
- Regarding Personal Electronics: we require that visitors have no audible ringers on cell phones. Please limit speaking on mobile devices to outside the building and away from outdoor patios; also, using personal electronic devices without earphones is not permitted.
- Photographing any aspect of library operations without written permission of the Library Director and Board of Trustees is not permitted.
- Bringing animals into the library, except those trained as assistance animals for individuals with disabilities is prohibited.
- Do not use the restrooms for activities other than their intended purpose. Intended purposes do not include bathing, shaving, hair washing, laundry, or any other activities not typically conducted in a public restroom.
- Lack of personal hygiene that is offensive as to constitute a nuisance to other persons.
- Patrons must wear clothing and footwear in the library.
- Patrons must adhere to the Unattended Children’s Policy.
- Unsafe behavior on the patio is prohibited. This includes climbing on/over railings or furniture, throwing objects, running, horseplay, or any actions that could result in injury or damage.
*The Library reserves the right to inspect all backpacks, bags, book bags, satchels and briefcases.
Revised 5/27/25; 4/28/26
General Policies: During times when the Sensory Room is open, the following policy will apply:
- The Sensory Room is designed for users who are sensitive to typical sensory input.
- Users of the Sensory Room will comply with all rules, procedures, and restrictions developed by the Union Public Library (UPL). This Sensory Room policy compliments and works in tandem with UPL’s Rules of Conduct and Unattended Children policies.
- Room availability is subject to change. Advertised equipment may not always be available for use.
- Children under ten years old are the responsibility of their parents or caregivers and may not be left unattended in the Sensory Room, as the Sensory Room contains a variety of equipment that requires supervision.
- Items used in the Sensory Room are to be returned in the same condition as they were issued, barring normal wear and tear, and are not available for checkout.
- The User agrees to take precautions to avoid causing unnecessary mess or damage in the Sensory Room. The User agrees to clean up after use, and to inform a staff member in the case of any issues.
- If a User is having trouble with Sensory Room equipment, UPL staff will provide assistance; however, they may not be able to fix a problem immediately.
- The User agrees that UPL is not responsible for any manufacturing defects or the quality of workmanship of any of the equipment in the Sensory Room.
- Use of the UPL Sensory Room is intended for users to interact with a variety of multi-sensory items in a comfortable space. The equipment in the room is not intended to replace any prescribed therapies.
- Violation of these rules, the Library Rules of Conduct, and the responsibilities and agreements set forth in these policies may result in loss of library privileges. Willful misuse of the equipment will result in loss of use privileges.
- Visitors will adhere to appropriate occupancy limits as noted by the Library.
- The Sensory Room may not be used by professionals to conduct any form of therapies.
- The User agrees that if any piece of equipment becomes unsafe or in a state of disrepair, they will immediately discontinue use of the item and notify a UPL staff member.
- Users must immediately report any accident/incident that occurs in the Sensory Room to a UPL staff member.
Approved by the Union Public Library Board of Trustees on October 28, 2025.
The Library welcomes the full use of its facilities at the Main Building and the Vauxhall Branch by all members of the community. The Library recognizes the benefit to the students and parents of the community in permitting tutoring within the library. The following policy is adopted to provide a balance between the use of the library by tutors and their students and the use of the Library by other members of the community.
Non-profit and paid tutoring will be permitted in the Library under the following conditions:
- Before any tutoring session, tutors must register in person at the Youth Services Desk at the Main, or at the Circulation Desk at the Vauxhall Branch.
- The Library will provide designated areas for use by tutors as space permits; tutoring is limited to these designated areas.
- The staff will advise the tutor about the availability and location of appropriate study areas.
- Tutoring areas are available on a first-come, first-served basis.
- The library reserves the right to assign tutoring locations and/or relocate tutors in the building. The library recommends that a parent/legal guardian accompany children who are being tutored for the duration of the session.
- Children under the age of (10) ten must be accompanied by a parent, guardian or responsible caregiver (see Unattended Child Policy).
- If no parent or guardian is accompanying a child who is being tutored it will be assumed that the tutor is acting in loco parentis in accordance with the guardian’s wishes.
- The library assumes no responsibility for children left unattended.
- Paid tutors may not publish or distribute advertisements or letters indicating the library as their place of business or otherwise imply sponsorship of their activities.
- Monies cannot be exchanged in the Library.
- A maximum of (2) two students per tutor per session is allowed. A tutor may not hold classes or work with groups of more than (2) two students unless it is a library sponsored program.
- All tutoring sessions may not exceed (1) one hour.
- All tutoring sessions must end (15) fifteen minutes prior to closing.
- Tutoring activity may not disturb staff or library users.
- Unacceptable behavior includes but is not limited to: engaging in loud or disruptive conversation or conduct, use of cell phones or monopolizing of work areas (see The Library Code of Conduct).
- The library does not provide school or office supplies; tutors must bring any needed items for their sessions.
- Library staff maintains the right to ask tutoring to cease if the space being used is needed for other library purposes.
- The Library is not obligated to accommodate any tutor on a regularly scheduled basis.
- The Library reserves the right to restrict or ban tutoring at any time without prior notice in the event that library staff determines that it interferes with the Library programs or use of the Library by other community members.
The Union Public Library hopes that children and families using our library will find it a warm, inviting, fun place to be. However, parents must be aware that the library is a public institution, open to all. Young children may not be safe when left unattended in the library. The staff cannot be expected to be aware of whether children are leaving the building with parents or strangers.
Library services are offered to all residents regardless of age, sex, racial or ethnic origin, religion or economic status. All library users are entitled to courteous, efficient service from library staff, access to an excellent collection of library materials and pleasant surroundings free from harassment, discomfort and stress.
It is not the library’s intention to seek out unattended children, but rather to have a reasoned response prepared when a problem presents itself. For the protection and well-being of the children who visit our library, the following policy has been established.
Supervision and Behavior Appropriate for the Library
Parents, guardians and caregivers are responsible for the behavior of their children while they are in the Library. Responsible caregivers are those that are at least age 16 or older. Library staff cannot assume responsibility for the care, safety, or well-being of children in the Library. Behavior appropriate to the conduct of business in a library environment as outlined in the “Library Rules of Conduct” is expected of children, young adults and adult users.
Unattended Children under Ten Years Old: Children under the age of ten years may not be left unattended in any part of the library. If children under the age of ten are found without an adult or caregiver, staff will attempt to locate the parent or caregiver. If the staff is unable to locate the parent or caregiver within a reasonable time, the Union Police Department will be contacted to pick up the child.
Unattended Children over Ten Years Old: The above procedure will also be applied to the following situations involving unattended children over ten years old:
- If an unattended child is found frightened or crying in the library.
- If an unattended child is perceived to be endangering him or herself, or that another person in the library poses a perceived threat to the unattended child.
- If an unattended child exhibits inappropriate behavior.
- If an unattended child has not been met by a responsible caregiver at closing time.
